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Importing Data to an Address Book

To use an address or data list already created in another application, you must be able to export the list to an Excel file or a delimited file with each line of an entry separated by a comma or tab character and each entry separated by a carriage return/line feed. The file must be an Excel file or have a *.csv or *.txt extension. Once you have exported your list, you can import the addresses or data into the Address Book.

The delimiter character may be different for countries other than the US. When importing data, the list delimiter character is based on the Windows list separator (or regional setting) being used.

The Address Book Import Wizard allows you to lay out the information you are importing as you want the information to appear in the address or data list. Each available field in the first record of the data appears on a separate line in the Fields list.

When you import a list of addresses into the Address Book, you choose how you want to file the addresses. The Address Book Import Wizard includes a name rotation feature that automatically rotates the first and last name so that the last name appears first in the address list, followed by the first name. You can choose to file the addresses this way, or you can choose to file the addresses exactly as they appear in the file you are importing.

To import data to an Address Book

Create a new Address Book or open the Address Book you want to import data into.
Choose Import from the Address Book menu.

The Address Book Import Wizard starts.
Follow the instructions in the Address Book Import Wizard.
When finished, click Import.

The data is imported into the open Address Book and displayed in the address list.